Nick Gregan Photography Terms & Conditions

TERMS AND CONDITIONS OF COMMISSIONING AND REPRODUCTION OF HEADSHOTS AND PHOTOGRAPHS FROM

Last updated: April 2026

Nick Gregan Photography

These Terms & Conditions govern all photography sessions and reproduction rights provided by Nick Gregan Photography. By booking a session or making a deposit payment, the Client agrees to be bound by these terms.

In this Agreement, the following terms have the meanings set out below:

1.

(a) picture includes a photograph, transparency, negative, digital scan, design, artwork, painting, montage drawing, engraving or any other item which may be offered for the purposes of reproduction.

(b) reproduction includes any form of publication or copying of the whole or part of any picture and whether or not altered by printing, photography, slide projection (whether or not to an audience) xerography, artist’s reference, artist’s illustration, layout or presentation, electronic or mechanical reproduction or storage by any other means

(c) the Client is the person or organisation to whom the invoice is addressed or booking the photography session, (whether or not the Client is acting for a third party).

(d) Nick Gregan Photography is the trading name of Nick Gregan.

2.

(a) The entire copyright in the pictures is retained by Nick Gregan Photography at all times throughout the world.

(b) Nick Gregan Photography supplies the technical and artistic ability to illustrate an idea photographically, and sells the right to reproduce those pictures in a given context. No property or copyright in any pictures shall pass to the Client whether on its submission or on Nick Gregan Photography’s grant of reproduction rights in respect thereof.

(c) Nick Gregan asserts both his moral right to be identified as the author of his work and the right to a credit is asserted in accordance with sections 77 and 78 of Copyright, Designs and Patents Act 1988.

(d) Unless otherwise agreed in writing if any picture reproduced by the Client omits the copyright notice or credit line specified by Nick Gregan Photography any fee payable by the Client shall be subject to an increase specified by Nick Gregan Photography and in any event an increase of not less than 25%

3.

(a) Reproduction rights are not issued exclusively to the Client except when specified on the invoice.

(b) Reproduction rights granted are personal to the Client and may not be assigned, nor may any picture submitted to the Client be loaned or transferred to third parties save for the purpose of the exercise by the Client of such reproduction rights

(c) Any reproduction rights granted are by way of licence and no partial or other assignment of copyright shall be implied.

(d) Nick Gregan Photography reserves the right to refuse to supply or grant a reproduction licence to a third party when requested to do so by the Client.

4.

The following terms are used when describing the reproduction rights granted by Nick Gregan Photography to the Client:

(a) Headshot/photo usage:

• Self-promotional use by the actor/model/musician/performer
• Includes: web, print, Spotlight, CCP, casting directories, agent mail-outs, front of house
• Extends to personal social media (LinkedIn, X, Facebook, Instagram) where it supports their career
• Does not include paid advertising or endorsements
• All use subject to accreditation

(b)Any editorial placement of images (including use by newspapers, magazines, or online publications) must be cleared in advance with Nick Gregan Photography, who will arrange an appropriate licence and fee. Any editorial use without prior written clearance constitutes a breach of this Agreement and may result in additional licensing fees being charged.

(c) Image editing and retouching. Nick Gregan Photography will edit and retouch each image in accordance with his brand style and portfolio examples to comply  and support his reputation and visual aesthetic. All retouching decisions are made by Nick Gregan Photography and will be in consultation with the client. However Nick Gregan Photography reserves the right to refuse to carry out certain retouching or photo editing if he considers it may damage his reputation. Nick Gregan Photography’s retouching decisions are final, and the photographer reserves the right to decline any edits that conflict with his artistic reputation or brand standards.

(d) A maximum of two edits per image is allowed. Any further edits or retouching will be charged at £50.00 per hour or part thereof. A minimum charge of £15.00 will apply.

(e) No unretouched and unedited images will be released by Nick Gregan Photography. Please do not ask for unedited/unretouched images.

(f) Unless the Client requests otherwise in writing prior to the session, Nick Gregan Photography reserves the right to use images from the session for portfolio, website, social media, and promotional purposes. The Client’s name will not be used without separate consent.

5.

(a) Once the Client has made a booking for a specific time and date, and a deposit of 50% has been paid, Nick Gregan Photography will not accept any other work from other clients for those times and dates.

(b) This deposit is deductible from the session fee, the balance payable on the day of the session.

(c) Cancellation fees.

• More than 7 days before: No charge — full deposit refunded
• 4–7 days before: 50% of deposit retained
• 4 days or less: 100% of deposit retained

(d) Nick Gregan Photography reserves the right to rearrange, cancel or postpone a session; in such circumstances, the deposit is fully repayable.

(e) Requests to reschedule a session must be made in writing at least 7 days before the scheduled date. The deposit is transferable to a new date on one occasion only, subject to availability. Rescheduling requests made within 4 days of the session will be treated as a cancellation under clause 5(c).

6.

(a) The Client’s right to reproduce a picture arises only when Nick Gregan Photography’s invoice relating to the grant of such right is fully paid (including interest charges levied on late payment of the invoice or invoices). Any reproduction before payment of the invoice constitutes an infringement of rights and a breach of this Agreement entitling Nick Gregan Photography to rescind the Agreement and rendering the Client liable for the payment of damages.

(b) The number of edited images the Client may select is determined by the package booked. Please refer to the current pricing page

(c) Additional images can be purchased from Nick Gregan Photography. No unretouched and unedited images will be released by Nick Gregan Photography. Please do not ask for unedited/unretouched images.

(d) If payment is not made in accordance with (a) above then Nick Gregan Photography may rescind this Agreement and recover damages, or, at its option, may exercise its statutory right to interest under the Late Payment Of Commercial Debts (Interest) Act 1998.

(e) If any invoice issued to the Client is not paid by the Due Date, then all unpaid invoices issued to the Client become due of immediate effect, even if it is less than 30 days from the issue date, and that Nick Gregan Photography may consider these invoices as overdue when pursuing legal action for the recovery of said debts.

(f) A fee of £29.00 will be made for each account reminder, duplicate invoice, or any other paperwork, correspondence or phone calls involved with the pursual of a debt. This fee is non-refundable and represents the additional time spent pursuing overdue invoices.

(g) Nick Gregan Photography reserves the right to suspend ongoing services, such as (but not limited to) the Client Gallery Web Page or other distribution of pictures, once any invoice issued to a Client becomes overdue, and also reserves the right to inform the reason of this to third parties to whom this suspension of service affects.

(h) Edited images will be delivered to the Client’s online gallery within 2 working days of the session date, provided that all outstanding invoices have been paid in full.

7.

On the Client’s death or bankruptcy or (if the Client is a company) in the event of a Resolution, Petition or Order for winding up being made against it, or if a Receiver is appointed, Nick Gregan Photography may at any time thereafter inspect any records, accounts and books relating to the reproduction of its pictures to ensure that the pictures are being used only in accordance with the reproduction rights granted to the Client.

8.

(a) Nick Gregan Photography will edit every take and deliver what it considers to be the best selection of every situation covered to be delivered in the digital online gallery.

(b) No addition to, deletion from or alteration to or adaptation of a picture may be made without the written permission of Nick Gregan Photography.

(c) Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style, composition or editing.

9.

(a) While Nick Gregan Photograhy takes all reasonable care in the performance of this agreement generally, it shall not be liable for any loss or damage suffered by the Client or by any third party arising from use or reproduction of any picture or its caption.

(b) The Client agrees to indemnify Nick Gregan Photography in respect of any claims or damages or any costs arising in any manner from the reproduction without proper reproduction rights of any picture supplied to the Client by Nick Gregan Photography.

10.

(a) This Agreement shall be subject to and construed according to English Law and the parties agree to accept the exclusive direction of the Courts of England.

(b) No variation of terms and conditions set out herein shall be effective unless agreed in writing by both parties.

1. Data Protection & Privacy

(a) Nick Gregan Photography processes personal data (including client contact details and photographic images) in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

(b) Personal data collected during the booking and session process will be used solely for the purposes of fulfilling this Agreement, unless the Client has provided separate consent.

(c) For full details of how your data is collected, stored, and used, please refer to our Privacy Policy

11.

PAYMENT

Payment should normally be made by bank transfer to “Nick Gregan Photography”, via the details supplied in your invoice. Card payments may also be accepted – please enquire at the time of booking. Proof of postage of remittances is not considered proof of receipt, and clients are advised to send payment by any method affording proof of delivery.

Our terms are strictly net 5 working days (one week) unless agreed in advance and in writing.

 

Last updated: April 2026